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Senior Director, Sponsored Programs

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Please note: This job posting will close at midnight on the Closing Date listed below.

Posting Details

Posting Details

Posting Number: FY201700357
Job Title: Senior Director, Sponsored Programs
About JSU

Located in the Appalachian foothills midway between Birmingham and Atlanta, Jacksonville State University was established in 1883 as a state teachers college and has grown into a public, comprehensive university with the highest percentage of accredited programs of any regional university in Alabama. JSU is accredited by the Southern Association of Colleges and Schools Commission on Colleges and offers undergraduate and graduate programs in more than 110 areas of study. A student-centered university, JSU seeks to employ diverse individuals who embrace its motto, “Friendliest Campus in the South,” by providing outstanding customer service and support. Want to join the JSU Family? Learn more at

Position is: New
If Faculty, Tenure-Track:
Salary Range: Commensurate with experience and budget
Position Type: Executive or Administrative
Department: Vice Provost
Job Summary:

The Director of Sponsored Programs will provide strategic leadership, direction, and management of all staff and activities in the Office of Sponsored Programs, with responsibility for planning, proposal development, implementation, budgeting, evaluation, and compliance for all stages of sponsored programs. This position will develop policies and procedures for grants management and will develop systems and infrastructure to improve support and oversight for grant administration. This position will endeavor to find appropriate grant opportunities for the University and will provide leadership in educating the University community on grantsmanship, through outreach and training for faculty, administrators, and staff for all stages of the grants process, including compliance; will support development and planning for research centers; will review proposal requirements, assist with timely proposal development, and manage timelines for submission and post-award reporting. This position will oversee compliance to administrative and fiscal award terms and will assist with resolution of issues that may arise throughout the life cycle of awards.

Essential Functions:

• Serves as the administrator for the Office of Sponsored Programs (OSP).
• Provides oversight of all grant activity.
• Serves as liaison for OSP with deans, university administrators, and staff.
• Creates and fosters an environment of support for the University research and service community and offers appropriate training.
• Sets goals, develops strategic plans, and implements programs to increase external and contract support for faculty and research centers.
• Assists administration in the development of policies to promote grants and contracts supporting the University’s mission, vision, and goals.
• Participates in planning discussions as needed for business purposes and organizational readiness for new administrative initiatives which will impact grant administration, compliance, and support services.
• Directs the ongoing process of proposal development, including identification of viable opportunities, coordination with faculty, timeline management and submission based on instructions and evaluation criteria of funding sources.
• Provides training sessions on grants and contracts as needed to stimulate submission of grants/contracts and compliance with submission and administration requirements.
• Provides oversight for dissemination of electronic information about funding opportunities to faculty and staff on a regular basis.
• Provides faculty grant/contract facilitation and grant/contract submissions review for viability and potential for success of proposals.
• Coordinates with University personnel, including faculty, department heads, deans, vice-presidents, and others to respond to funding opportunities and reviews individual grant proposals with faculty and staff to ensure compliance.
• Provides oversight for writing sections for proposals that describe the University’s capabilities, management processes, and assessment plans..
• Works with University Institutional Research Review (IRB) Board to ensure institutional compliance.
• Prepares and/or supervises the preparation of reports and studies regarding opportunities for external funding of research, review criteria, and funding targets of proposal activity.
• Compiles statistical reports and other data reports to the University administration, including monthly and annual reports, as well as other reports as needed.
• Monitors policy changes implemented by external sponsors.
• Oversees and assures compliance with administrative and fiscal terms of all grants
• Reviews all grant award notices and coordinates with principal investigators/project directors, grants accountant, and other Finance and Administration staff to ensure fiscal compliance; monitors compliance in the post-award period.
• Supervises the direct maintenance of essential records and files related to grants and contracts.
• Serves as liaison with federal, state, local, and non-profit funders.
• Develops and keeps up-to-date handbooks and guides to assist faculty and staff in the grants process.
• Supervises maintenance of unit’s website
• Supervises support staff to ensure that all work is completed accurately and successfully.
• Participates in professional meetings and conferences as appropriate.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platform
• Measurement and evaluation strategies and tools
• Principles, theories, concepts, and practices of proposal development and grantsmanship
• Statistical software packages, databases, spreadsheets, and other computer programs to manage large data files and translate information into useful plans and decision-making tools

• outstanding interpersonal skills
• strong analytical skills
• organized, attentive to detail, and customer-focused
• monitoring and assessment skills to ensure necessary enhancements and/or corrective action is taken
• quick thinking and solutions oriented
• effective oral and written communication skills
• strong time management skills
• effective presentation of ideas and materials
• active listening skills to help ensure the needs of all parties are considered and represented

Ability to:
• be effective and comfortable using team approaches to solving problems
• translate quantitative data into information useful for planning, evaluation, and other decision-making purposes
• manage a budget and be accountable for expenditures
• work effectively with diverse populations
• make decisions where precedents may not be established
• use diplomacy and discretion, when giving out information and referring callers and visitors
• meet schedules and deadlines related to the role
• demonstrate flexibility in approaching tasks
• determine work priorities, plan and organize a variety of work duties
• delegate effectively to others
• work collaboratively with colleagues in a team environment
• take initiative and make progress amidst competing priorities
• communicate effectively
• manage multiple tasks and respond quickly and effectively to unexpected opportunities
• travel occasionally to represent the University at professional events/activities

Minimum Qualifications:

Required Qualifications:
• Master’s degree in research administration, business administration, educational administration, public administration, or related field
• At least five (5) years of documented experience and success in higher education grant or contract administration

Preferred Qualifications:
• Earned doctorate in one of the above areas or related field

Specific information for the job posting:
Work Hours:
Posting Date: 08/01/2017
Closing Date:
Open Until Filled: Yes
Requested Starting Date: 09/01/2017
Special Instructions to Applicant:
Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act act , the Jacksonville State University’s Police provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The JSU Annual Campus Security and Fire Report is available online at:

Equal Opportunity Programs

JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • JSU Employee
    • Personal Referral
    • JSU Human Resources Web Site
    • Other Professional Journal/Website (name)
    • Newspaper (name)
    • Alabama Career Center
  2. * Do you have a Master's degree in research administration, business administration, educational administration, public administration, or related field?
    • Yes
    • No
  3. * Do you have at least (5) years of documented experience and success in higher education grant or contract administration?
    • Yes
    • No

Optional & Required Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Unofficial Transcript 1
  2. Other